Recruiting
Job offers, applications and CV database
71 articles
Job offers
How job offers workA job offer describes a position you want to fill. When it is active, it has a public page where people apply, and each application shows in Applications.Create a job offerIn Job offers, click Add new, describe the job, the profile, the salary and the place of work, then click Create job offer. A new job offer starts inactive.Choose what candidates send with their applicationIn the Application form section of a job offer, ask for a CV, a cover letter, links to social profiles and answers to your own questions.Publish and share a job offerMake the job offer active to open its public page, then click Share on the job offer page to copy its link. People apply on that page.How candidates apply to a job offerCandidates open the job offer's link, click Apply and send the form. Without an account, they get one by e-mail. The application shows in Applications at once.What a job offer page showsA job offer page shows its status, applications, views and age, then three tabs: the job offer, the people who applied, and the CVs whose skills match.Edit, copy or delete a job offerClick Edit to change a job offer, Duplicate to copy it. Delete moves it to the trash, but only when nobody applied to it; otherwise, make it inactive.Who can see and change job offersThe Business owner can do everything with job offers. A Member needs the Job offers permission. Candidates only see the public page of active job offers.
CV database
How the CV database worksThe CV database in Recruiting lists every person you might hire, with their CV, skills and labels. People get in when you add or import them, and when they apply to one of your job offers.Add a person to your CV databaseIn CV database, click Add new, then Create CV. Fill in the name, job title and e-mail, add skills and the CV file, and save. You can also invite the person to join Skileo.Import CVs from a spreadsheetIn CV database, click Add new, then Import. Drop an Excel, ODS or CSV file, check the rows and click Import. You can label everyone, add them to a job offer, and undo the import for 30 days.Find a CV in your CV databaseSearch the CV database by name, or show the filters to keep only the people with some skills or labels. Click a label in the list to see everyone who has it. Export the list as a CSV file.What a CV page showsA person's CV page shows who they are and how to reach them at the top, then key facts such as their best job offer match, and their CV, CV file, applications, documents and tasks in tabs.Add labels to CVsLabels help you group people in the CV database, such as Junior or Job fair 2026. Add them from the list, for several people at once, or on the CV page, then filter the list by label.Offer a job to someone in your CV databaseFrom the CV database, invite a person to apply to one of your job offers by e-mail, or add them to a job offer yourself without an e-mail. You can do it for several people at once.Edit or delete a CVTo change a CV, open it and click Edit CV. To remove a person from your CV database, choose Delete in their actions menu. Deleting is final: CVs don't go to the trash.Who can see and change CVsThe Business owner can do everything in the CV database. A Member needs the CV database permission, and the Applications permission to invite, assign or delete people. Candidates never see it.
Applications
How applications workAn application links one person to one job offer. It moves through the stages of your recruiting pipeline, up to Hired or Disqualified.Find an applicationIn Applications, click a stage to see its applications, search by name, or filter by job offer, skills and labels. Export downloads what you see.Move an application to another stageClick Move to on the application, or drag its card on the board. To move several at once, tick them in the list. Some stages first ask for details.E-mail a candidate when you move their applicationWhen you move an application to a stage with message templates, turn on the e-mail in the panel, choose a template and Skileo sends it to the candidate.Hire a candidateMove the application to the Hired stage and fill in the hiring date, the evaluation period and the salary. The person becomes an employee in Human resources.Reject a candidateMove the application to the Disqualified stage. Skileo sends nothing on its own: to tell the candidate, turn on the e-mail in the panel.What an application page showsAn application page shows the candidate and their stage, the application with their CV on the page, and tabs for interviews, activity, ratings and notes.Schedule an interviewOn the application, open Interviews and click Add interview. The candidate is e-mailed when you move them to an interview stage and choose this interview.Let a candidate choose an interview timeOn the candidate's application, open the Interviews tab and click Let the candidate choose. Skileo makes a link with the interviewers' free times. The candidate picks one and the interview is booked.Rate and comment on an applicationRate the candidate in the Ratings tab, comment for your team in Activity and keep notes for yourself in Private notes. The candidate sees none of them.Delete an applicationOpen the application, click ⋮ and choose Delete application. It is deleted for good with the files sent, without going to the trash.What candidates see of their applicationsCandidates see their applications grouped by stage, with the job offer, what they sent and their interviews. They never see your ratings, notes or labels.Who can see and change applicationsThe Business owner can do everything with applications. A Member needs the Applications permission: read to see them, write to change them.
Common to every software
These sections work the same way in every Skileo software.
Calendar
Use the calendarOpen Calendar in the menu to see your team's meetings, tasks, interviews, time off and holidays on one calendar. Show a month, a week, a day or the agenda, and hide what you don't need.Create an event in the calendarIn Calendar, click Add new, or click a time on the calendar. Give the event a title, a date and a time, add the people to invite and click Create. They can get an invitation by e-mail.Repeat an eventIn the event's form, open the list under the time and choose how often it repeats, such as every week or every weekday. Choose Custom… to set your own rule and when it ends.Move, change or delete an eventDrag an event to another time, or click it and choose Edit or Delete. When other people are invited, Skileo can tell them by e-mail. A deleted event can't be restored.Tasks, interviews and time off on the calendarClick a task, an interview or a time off on the calendar to see its details. From there, mark a task as done, open an interview's application, or approve or reject a time off request.Use the agenda and Coming upThe Agenda view lists your calendar day by day, with today at the top. Above it, Coming up counts down the next HR dates, such as an employee's first day or a document that expires.See your Skileo calendar in Google Calendar, Outlook or Apple CalendarIn Calendar, click Subscribe and choose your calendar app. Your meetings, interviews, tasks and time off then appear there and stay up to date. Export downloads the events shown as a file.
Tasks
Create a taskOpen Tasks in the menu and click Add new. Give the task a title and a type, choose who does it and when, then click Create task.Assign a task and add followersChoose the person who does the task in Assign to; they get an e-mail. Add colleagues as followers to be told by e-mail when the task is commented on or completed.Set a due date or repeat a taskUnder When, a task is due on a date, a time after the person starts, a time before they leave, or never. Turn on Repeat this task to open the next one each time it is completed.Complete a task and follow its progressClick the round button in front of a task to complete it. A task moves from To do to In progress to Done; comments on its Activity tab keep everyone informed.Use the task list and the boardTasks shows your tasks as a list or as a board of columns. Switch with List and Board at the top; both show the same tasks, with the same search and filters.Copy, export or delete tasksUse a task's actions button to copy or delete it, or select several tasks in the list. Deleted tasks go to the trash, where you can restore them.
Notes
Create a noteOpen Notes in the menu and click New note. Type a title or some text. The note saves itself as you type, so there is no Save button.Write and format a noteUse the toolbar above the text for bold, italic, underline, links and lists. Undo and Redo are at its left, and the note saves itself as you type.Choose who can see a noteEach note has its own Visible to setting. Choose Everyone, Some people or Only me. A new note is visible to every Business owner and Member.Hide a password in a noteSelect the password and click Hide text in the toolbar. It then shows as •••••• everywhere, and Skileo records each time someone reveals or copies it.Find, pin and export notesUse the search and the filters on the Notes page, as cards or as a list. Pin a note to keep it at the top for everyone who sees it.Delete a noteOpen the note and click the trash button at the top, or choose Move to trash in the list. To get the note back, click Undo in the message that follows.
Documents
Add documentsOpen Documents in the menu and click Add new. Drop one or more files, or add a link. Each file becomes its own document, titled from the file name.Share a document with an employee or a candidateChoose the people in Associate with, then keep the share switch on. They get an e-mail and can open the document in their own Skileo space.Who can see a documentA document is open to the people who manage documents in your workspace, and to the employees or candidates it is shared with. Make it private to keep it to yourself.Ask people to confirm they read a documentTurn on Ask them to confirm they read it when you share a document. Each person gets an I have read it button, and you see who confirmed and when.Set an expiry date on a documentGive an ID card, a permit or a contract an Expires on date and choose when to be reminded. When the time comes, a number appears next to Documents in the menu.Find and preview documentsSearch Documents by name or filter by type, person, software, expiry or tag. Click a file's icon to preview it in Skileo: PDF, images, Word, Excel, PowerPoint and more.Edit, copy or delete a documentOpen the document and click Edit to change its file or details. Use the actions button to copy it or delete it. A deleted document goes to the trash, where you can restore it.Your documents as an employee or a candidateOpen Documents in your Skileo space to read the documents your employer shared with you and to add your own. Turn on Share the document with employer so they can see yours.
Messages
Start a chatOpen Messages in the menu and click a name under Start a chat. Type your message and press Enter. The chat is listed under Direct messages from then on.Create a channel or a private groupIn Messages, click + next to Channels. Give it a name. Leave Private group unticked for a channel the whole team sees, or tick it and add the people of the group.Send messages, files and photosType in the box at the bottom of the conversation and press Enter. To send files, click the paper clip, paste them or drop them on the conversation: up to 10 files of 25 MB each.Reply to, react to or forward a messagePoint at a message to see its actions. Click an emoji to react, Reply to answer it with a quote, or Forward to send it to another conversation or person.Edit or delete a messagePoint at your message and click Edit or Delete. A deleted message is removed for everyone, with its files. Only the person who wrote a message can change it.Unread messages and read marksMessages in the menu shows how many messages you have not read. Under your last message, Sent becomes Seen with the time once the other person has read it.Search messages and shared filesOpen a conversation and click Search messages at the top. Search in this conversation or in all chats. Shared files and links lists the photos, files and links sent in a conversation.Make a voice or video callOpen a conversation in Messages and click Call or Video call at the top. The call opens in its own window and rings the others on any page of Skileo. Up to 8 people can join.
Trash
How the trash works in SkileoWhen you delete an invoice, a document, a task or another item, Skileo moves it to the trash. It waits there, hidden from the rest of Skileo, until someone restores it or deletes it for good.Restore a deleted itemTo get back something you deleted, open Trash in the menu, find the item and choose Restore. It returns to its usual place, unchanged, with its attached files.Delete items from the trash for goodTo remove an item permanently, open Trash, choose Delete for good in the item's actions and confirm. This can't be undone: the item and its attached files are erased.Empty the trashA business owner can delete everything in the trash at once with the Empty trash button. Every item is erased for good, including the ones your search or filter hides.
AI
Write with AIClick the sparkle on a text field to fix spelling, rephrase, or change the tone or length of your text. In Messages it can also suggest a reply. You read the result before you save or send it.Turn AI writing on or offThe workspace owner turns Write with AI on or off for everyone in Settings, on the AI tab. It is on by default in paid plans.