Find and preview documents

Find a document

Open Documents in the menu. The list starts with the documents of the software you are in, the newest first.

• Search: click the search button and type a word of the title.
• Filters: click Show filters, then choose Document type, Assigned to, Software module, Expiry or Tags.
• Tags: click a tag under a document’s title to show every document with that tag.

To see the documents of every software, choose them all in Software module, or clear the filter.

To show or hide columns, such as Size or Expires, click Customize columns.

Preview a file

Click the file’s icon in front of its title, or its name in the File column. The file opens over the list.

• Use the arrows, or the ← and → keys, to go to the previous or next document.
• Click Download to save the file.
• Press Esc to close the preview.

On a document’s page, the File tab shows the file too.

Which files you can preview

• PDF
• Images: JPG, PNG, GIF, WebP, BMP and AVIF
• Word (.docx) and PowerPoint (.pptx)
• Spreadsheets: Excel (.xlsx, .xls), OpenDocument (.ods) and CSV
• Text files (.txt)
• Videos: MP4 and WebM

Other files, such as old Word files (.doc) or ZIP archives, show No preview for this file type yet. Click Download to open them on your computer.

The document’s page

Click a document’s title to open its page. At the top are its facts: Access, Expires and Tags. Below are three tabs:

• File (or Link): the file, with its details at the bottom.
• Access: who can open the document. See Who can see a document.
• Activity: what happened to it, such as who shared it or confirmed reading it.

Common questions