How the time off list works

Open the list

Open Time off in the menu of Human Resources. The list Time off requests shows every request of your employees, the newest first.

The number next to Time off in the menu counts the requests that are waiting for an answer.

What you see in the list

Each line shows:

• Employee: the photo, name and position. Click the name to open the request. Click the photo to open the employee’s page.
• Type: the absence type, for example a holiday or a sick leave.
• From and To: the first and the last day.
• Days: the working days the request takes.
• Status: Pending approval (orange), Approved (green) or Rejected (red).
• Created by: the person who recorded the request, or Employee when the employee asked for it.

Click a column title to sort the list by it. Use the column button to show or hide columns.

Find a request

• Click Search and type the employee’s name.
• Click Show filters to filter by Employee, Leave type, Status or Created by.
• The Period filter has two dates, From date and To date. Set one or both: the list shows the requests that have at least one day in that period.

The filters and the sort stay in the page’s address, so you can bookmark or share the same view.

What you can do from a line

Click the actions button (⋮) at the end of a line:

• Approve: unless the request is already approved.
• Reject: unless it is already rejected. An approved request can be rejected too.
• Edit: unless the request is approved.
• Delete: the request goes to the Trash. An approved request can’t be deleted: reject it first.

Tick several lines to approve or reject them together, from the bar that appears above the list. See Approve or reject a time off request and Edit or delete a time off request.

For an employee who has left your company, the request opens read-only and its menu only offers Delete.

Common questions