Approve or reject a time off request

Approve a request

1. Open Time off in the menu of Human Resources.
2. Click the actions button (⋮) of the request.
3. Click Approve.

The request is Approved. For a type that counts against the allowance, its days now count as taken. An approved request can’t be edited or deleted any more.

To approve several requests at once, tick their lines, then click Approve in the bar above the list. Requests that can’t be approved are skipped, and a message tells you how many.

Reject a request

1. Click the actions button (⋮) of the request.
2. Click Reject. The window Reason opens.
3. Write why you reject it. The reason is required, and the employee reads it.
4. Click Ok.

To reject several requests at once, tick their lines and click Reject in the bar above the list. They all get the same reason.

Change your answer

• A rejected request can be approved later.
• An approved request can be rejected. Its days go back to the employee’s balance at once. This is also how you change or remove an approved request: reject it, then edit or delete it. Its form says Approved — reject it to make changes.

What the employee gets

• An e-mail when you approve the request, and an e-mail with your reason when you reject it.
• In their own list, the new status. They can read the reason of a rejected request there, then change it and send it again. See Ask for time off.

Other places to answer

• On the calendar: click the request. See Tasks, interviews and time off on the calendar.
• On the Dashboard of Human Resources: the Time off requests card lists the requests waiting for an answer. Click one to open it.

Common questions