# How the time off list works

_Skileo Human Resources › Time off · Who can do this: Business owner, Member_

Time off lists your employees' time off requests with their type, dates, working days and status. Filter it, and approve, reject, edit or delete a request from its line.

## Open the list

Open “Time off” in the menu of “Human Resources”. The list “Time off requests” shows every request of your employees, the newest first.

The number next to “Time off” in the menu counts the requests that are waiting for an answer.

## What you see in the list

Each line shows:

- “Employee”: the photo, name and position. Click the name to open the request. Click the photo to open the employee's page.
- “Type”: the absence type, for example a holiday or a sick leave.
- “From” and “To”: the first and the last day.
- “Days”: the working days the request takes.
- “Status”: “Pending approval” (orange), “Approved” (green) or “Rejected” (red).
- “Created by”: the person who recorded the request, or “Employee” when the employee asked for it.

Click a column title to sort the list by it. Use the column button to show or hide columns.

## Find a request

- Click “Search” and type the employee's name.
- Click “Show filters” to filter by “Employee”, “Leave type”, “Status” or “Created by”.
- The “Period” filter has two dates, “From date” and “To date”. Set one or both: the list shows the requests that have at least one day in that period.

The filters and the sort stay in the page's address, so you can bookmark or share the same view.

## What you can do from a line

Click the actions button (**⋮**) at the end of a line:

- “Approve”: unless the request is already approved.
- “Reject”: unless it is already rejected. An approved request can be rejected too.
- “Edit”: unless the request is approved.
- “Delete”: the request goes to the “Trash”. An approved request can't be deleted: reject it first.

Tick several lines to approve or reject them together, from the bar that appears above the list. See [Approve or reject a time off request](https://www.skileo.com/help/en/approve-or-reject-time-off) and [Edit or delete a time off request](https://www.skileo.com/help/en/edit-or-delete-time-off).

For an employee who has left your company, the request opens read-only and its menu only offers “Delete”.


## Common questions

### How do I add a request?

Click “Add new”. See [Record time off for an employee](https://www.skileo.com/help/en/record-time-off-for-an-employee).

### Can I export the list?

No. The time off list has no export.

### Where else do I see time off?

- On the calendar. See [Tasks, interviews and time off on the calendar](https://www.skileo.com/help/en/tasks-interviews-and-time-off-on-the-calendar).
- On the employee's page, in the “Time off” tab. See [Read an employee's page](https://www.skileo.com/help/en/read-an-employee-page).
- On the “Dashboard” of “Human Resources”: the “Time off requests” card lists the requests waiting for an answer, and the “Who's away” card shows who is away today or in the next 7 days.

### Why don't I see the Add new button or the actions menu?

You need permission to change time off. See [Who can see and change time off](https://www.skileo.com/help/en/who-can-see-time-off).

---
https://www.skileo.com/help/en/time-off-overview · Updated: 2026-11-08