How timesheets work
Employees log their time day by day and submit each day. You approve it, or reject it so they can correct it. It is the same time as in Projects, project time included.
- Software
- Skileo Human Resources
- Who can do this
- Business owner, Member, Employee
- Updated
One time log
A time entry is a duration, or a start and an end time, on one day. It can also name a project, a task and a job type, say whether it is billable, and carry a note.
Your employees log their time in Timesheets, in their own space. Time logged in Projects, with the timer or on a task, goes to the same place. In the Human Resources menu, Timesheets shows your employees’ days so that you can approve them.
Approval, day by day
Each person has one timesheet per day, holding all their entries of that day. A day goes through these statuses:
- Pending approval: the employee is still filling it in. You don’t see it in your list yet.
- “Submitted”: the employee has sent it. It waits for your answer.
- Approved, or Rejected with your reason.
There is no week or month to approve: each day is approved on its own. You can approve a whole week in one go by ticking its days.
When a day can change
- Submitted: the employee can no longer change it. You still can, to correct it, and it stays submitted.
- Approved: nobody can change it any more, and it can’t be reopened.
- Rejected: the employee corrects its entries and submits it again.
Whose time needs approval
Only your employees’ time. The time of the Business owner and of the Member users is approved as soon as they log it, and never locks.
Common questions
Is it the same time as in Projects?
Yes. An employee’s time logged on a project shows in their timesheet, with the project and the task. See Log time on a project.
Can an approved day be reopened?
No. Check the entries before you approve.
What does the number next to Timesheets in the menu mean?
The submitted days that wait for your answer. For an employee, their own submitted days.