# How timesheets work

_Skileo Human Resources › Timesheets · Who can do this: Business owner, Member, Employee_

Employees log their time day by day and submit each day. You approve it, or reject it so they can correct it. It is the same time as in Projects, project time included.

## One time log

A time entry is a duration, or a start and an end time, on one day. It can also name a project, a task and a job type, say whether it is billable, and carry a note.

Your employees log their time in “Timesheets”, in their own space. Time logged in “Projects”, with the timer or on a task, goes to the same place. In the “Human Resources” menu, “Timesheets” shows your employees' days so that you can approve them.

## Approval, day by day

Each person has one timesheet per day, holding all their entries of that day. A day goes through these statuses:

1. “Pending approval”: the employee is still filling it in. You don't see it in your list yet.
2. "Submitted": the employee has sent it. It waits for your answer.
3. “Approved”, or “Rejected” with your reason.

There is no week or month to approve: each day is approved on its own. You can approve a whole week in one go by ticking its days.

## When a day can change

- **Submitted**: the employee can no longer change it. You still can, to correct it, and it stays submitted.
- **Approved**: nobody can change it any more, and it can't be reopened.
- **Rejected**: the employee corrects its entries and submits it again.

## Whose time needs approval

Only your employees' time. The time of the “Business owner” and of the “Member” users is approved as soon as they log it, and never locks.


## Common questions

### Is it the same time as in Projects?

Yes. An employee's time logged on a project shows in their timesheet, with the project and the task. See [Log time on a project](https://www.skileo.com/help/en/log-time-on-a-project).

### Can an approved day be reopened?

No. Check the entries before you approve.

### What does the number next to Timesheets in the menu mean?

The submitted days that wait for your answer. For an employee, their own submitted days.

### How do employees fill in their timesheet?

See [Fill in and submit your timesheet](https://www.skileo.com/help/en/fill-in-your-timesheet).

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https://www.skileo.com/help/en/how-timesheets-work · Updated: 2026-11-08