Approve or reject timesheets

Open the list

Open Timesheets in the menu of Human Resources. The list shows one line per employee and per day, the latest day first. It opens on the days that wait for your answer.

Each line shows:

• Employee: click the photo to open the employee’s page.
• Day.
• Entries: how many entries, and their projects. Click it to unfold the entries: the duration, the project, the task, the job type, Billable and the note.
• Hours: the day’s total.
• Paid: for contractors, whether the day is paid. N/A for everyone else.
• Status: point at the icon of a rejected day to read the reason.

Find a day

• Click Search and type a name.
• Click Show filters to filter by Employee, Period or Status. In Status, Any shows the submitted, approved and rejected days.

Approve a day

1. Click the actions button (⋮) of the day.
2. Click Approve.

The day is approved and locked for good. To approve several days, for example a whole week, tick their lines and click Approve in the bar above the list. Days that can’t be approved are skipped, and a message tells you how many.

Only submitted days can be approved or rejected.

Reject a day

1. Click the actions button (⋮) of the day, then Reject.
2. In the window Reason, write what to correct, in 255 characters at most.
3. Click Ok.

The employee gets an e-mail with your reason, corrects the day and submits it again. You can also correct it yourself. See Log or correct an employee’s time.

Mark a contractor’s day as paid

For a contractor’s approved day, click Mark as paid in its actions menu, or tick several days and use the bar above the list. Paid then says Yes.

Export the list

1. Filter the list if you need to.
2. Click Export. The window Export table opens.
3. Tick the columns you want and click Confirm.

Skileo downloads a CSV file with the employee, the day, the total time, paid and the status of each day, as the list is filtered.

Common questions