English

Language

Start free
RecruitingJob offers, applications and CV databaseHuman ResourcesEmployees, time off and timesheetsAccountingSales invoices, quotes and bankProjectsProjects, tasks and time trackingSalesDeals, follow-ups and contacts
Pricing Help center About Contact
Sign in
Dark mode
Free tool · Payments

Free payment reminder generator

Follow up on an invoice with the right words. Add the details, choose a tone and copy your email.

  • Free, no account
  • Stays in your browser

Your payment reminder

The message updates as you type. Review it before sending. Example
1
Who is writing to whom?Use the name you normally use with this client.
2
Invoice detailsEnter the outstanding balance, including any tax already on the invoice.
Due date

Choose the date agreed on the invoice.

3
Tone and payment detailsThe due date determines whether the message refers to an upcoming or overdue payment.

Example details — replace them with your own or clear the form.

Email preview

This tool drafts an email; it does not send it or check whether an invoice has been paid.

What is a payment reminder?

Updated · By the Skileo team

A payment reminder is a message asking a client to pay an outstanding invoice or confirming when payment is expected. It identifies the invoice, states the remaining amount and agreed due date, and gives the client a clear next step. Keep it factual and check your payment records first: a transfer may already be on its way.

Choose the right reminder tone
ToneWhen to use itWhat it says
FriendlyA routine first follow-up or an upcoming payment.A courteous nudge with space for questions.
DirectYou need a clear payment update.States the invoice facts and asks for an expected payment date.
FirmYou need a more explicit request after checking the situation.Asks for payment or an explanation, without adding threats or charges.
Accounting

From a reminder email to a clearer view of your invoices

Keep the invoice, its payment status and email history in one place. Skileo Accounting helps you follow the work from quote to invoice.

Quotes clients accept onlineYour client accepts or rejects the quote on its own page. You see which.
Online paymentConnect Stripe, and clients pay the invoice by card.
Paid, due, overdueOne list shows who has paid and who needs a nudge.

How to write a payment reminder

  1. 1Add the invoice detailsEnter your client’s name, invoice number, outstanding balance and due date. Use the actual unpaid amount after any partial payments.
  2. 2Choose your toneChoose friendly, direct or firm. Add payment instructions and any context your client needs.
  3. 3Review and copyRead the subject and message, edit if needed, then copy them into your email app. Check the recipient and attach the invoice yourself.

Before you send your reminder

  1. Check what is still unpaidLook at payments, credits and any agreed changes before sending. The tool cannot check your bank or invoice records.
  2. Make it easy to identify the invoiceUse the same invoice reference and due date as the original document. Attach a copy if the client may need it; this tool adds no attachment.
  3. Give a clear way to payAdd verified payment instructions. Avoid sending unnecessary personal information and double-check any payment link or bank details.
  4. Keep the conversation openAsk whether there is a problem with the invoice. A clear, factual follow-up helps you identify a missing document or a disputed item.
  5. Agree on the next stepIf a client cannot pay yet, discuss a realistic payment date and record the agreement. Fees, interest and formal collection steps need separate checks against the contract and applicable rules.

Free tools for your business

Business proposal builderPresent your approach, scope and price in a clear PDF.Open the toolFreelance day rate calculatorSet a day rate that covers your goals and time off.Open the toolService pricing calculatorTurn time, expenses and overheads into a service price.Open the toolInvoice generatorCreate a clear PDF invoice with tax lines, payment details and the balance due.Open the toolBreak-even calculatorFind the sales volume needed to cover your costs and check a forecast.Open the toolPricing & margin calculatorFind the price to charge, or check the margin on a price you already have.Open the toolQuote generatorYour business, your client, your items: a clean PDF quote in two minutes.Open the toolProject budget estimatorPlan hours, expenses and a contingency allowance before you commit.Open the tool

Payment reminder questions

Is the payment reminder generator free?

Yes. Generate and copy reminders without an account, subscription or limit on the number of messages. It runs in your browser without an AI service.

Does the tool send the email for me?

No. It creates a subject and message you can copy. You choose the recipient, attach the invoice if needed and send it from your own email app.

When should I send a payment reminder?

Use your agreed payment terms and the context of the client relationship. You can send a courteous reminder before the due date or follow up afterwards. Check that payment has not already arrived before sending.

What if the invoice is partly paid?

Enter only the amount still outstanding, not the original invoice total. You can explain the partial payment in the additional note. The tool does not calculate credits or tax.

Can I change the wording?

Yes. Choose friendly, direct or firm, then edit the subject and message in the preview. Form changes generate a new message and replace those edits. Preview edits are saved locally with your draft.

Does a firm reminder add late fees or legal threats?

No. None of the templates adds fees, interest, a legal deadline or a threat of action. Before mentioning any of these, check your contract and the applicable rules or seek qualified advice.

Where are my invoice details saved?

Only in local storage in this browser, when available. They are not sent to Skileo. Clear inputs removes the draft details. Anyone using the same browser profile may be able to see the saved draft.

Have a question? Talk to us.

Spend less time chasing invoice details

Bring your quotes, invoices and payment follow-ups together in Skileo.

No credit card needed No time limit on the Free plan.