What invoice statuses mean

The statuses

You see the status in the Status column of the list and at the top of the invoice page.

• Draft: an invoice Skileo made for you that nobody has saved yet, for example a copy of a repeating invoice or an invoice read from a PDF. Open it, check it, give it a number if it has none, and save it.
• Not paid: nothing is paid yet, and the due date has not passed. An invoice without a due date stays Not paid until it is paid.
• Overdue: nothing is paid, and the due date has passed.
• Partially paid: the client has paid part of the invoice. The status stays the same after the due date.
• Paid: the payments cover the total, or more.
• Void: the invoice is cancelled. It stays in the list, faded, and counts in no total.

What changes the status

Skileo sets the status for you:

• A payment, recorded by you or made online by the client, turns the invoice Partially paid or Paid. See Record a payment on an invoice.
• A credit note lowers the amount due, like a payment. See Create a credit note.
• The due date passing turns Not paid into Overdue.
• Saving a draft in the invoice form turns it Not paid, or Overdue if its due date has passed.

You can’t choose Paid or Partially paid yourself: record the payment instead.

Make an invoice void

Make an invoice void when it should not be paid but must stay in your records.

1. In the list, click the actions button (⋮) at the end of the invoice’s line.
2. Choose Mark as void.

This works only on an invoice with no payment: Not paid, Overdue or Draft. The amounts don’t change.

Make a void invoice active again

1. Click the actions button (⋮) on the line of the void invoice.
2. Choose Undo void.

The invoice becomes Not paid, or Overdue if its due date has passed. An invoice that was a draft before you voided it doesn’t go back to draft.

Common questions