# Approve or reject a time off request

_Skileo Human Resources › Time off · Who can do this: Business owner, Member_

In Time off, click Approve or Reject in a request's actions menu. A rejection needs a reason. The employee gets an e-mail either way, and rejecting an approved request gives its days back.

## Approve a request

1. Open “Time off” in the menu of “Human Resources”.
2. Click the actions button (**⋮**) of the request.
3. Click “Approve”.

The request is “Approved”. For a type that counts against the allowance, its days now count as taken. An approved request can't be edited or deleted any more.

To approve several requests at once, tick their lines, then click “Approve” in the bar above the list. Requests that can't be approved are skipped, and a message tells you how many.

## Reject a request

1. Click the actions button (**⋮**) of the request.
2. Click “Reject”. The window “Reason” opens.
3. Write why you reject it. The reason is required, and the employee reads it.
4. Click “Ok”.

To reject several requests at once, tick their lines and click “Reject” in the bar above the list. They all get the same reason.

## Change your answer

- A rejected request can be approved later.
- An approved request can be rejected. Its days go back to the employee's balance at once. This is also how you change or remove an approved request: reject it, then edit or delete it. Its form says “Approved — reject it to make changes”.

## What the employee gets

- An e-mail when you approve the request, and an e-mail with your reason when you reject it.
- In their own list, the new status. They can read the reason of a rejected request there, then change it and send it again. See [Ask for time off](https://www.skileo.com/help/en/ask-for-time-off).

## Other places to answer

- On the calendar: click the request. See [Tasks, interviews and time off on the calendar](https://www.skileo.com/help/en/tasks-interviews-and-time-off-on-the-calendar).
- On the “Dashboard” of “Human Resources”: the “Time off requests” card lists the requests waiting for an answer. Click one to open it.


## Common questions

### Why can't I approve a request?

- It is already approved.
- The employee has left your company: their requests are read-only.
- Your company doesn't allow employees to take holidays in advance, and the request asks for more days than are available. See [Time off allowance and balance](https://www.skileo.com/help/en/time-off-allowance).

### Why was a request approved without me?

Its absence type needs no approval. See [Set up absence types and holidays](https://www.skileo.com/help/en/set-up-absence-types).

### Can I add a comment when I approve?

No. Only a rejection has a reason.

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https://www.skileo.com/help/en/approve-or-reject-time-off · Updated: 2026-11-08