Add and edit project tasks

Add a task

1. Open the project, then Tasks.
2. Click Add a task at the foot of a task list, or under a column on the board.
3. Type the task’s name and press Enter.

The task gets the next number of the project, for example #12. You follow it from the start.

To add a task without opening the project first, use New task in My work. See Use My work.

Open a task

Click the task’s title. It opens in a panel beside the page, with its number and title, its fields, its description, its subtasks, its time and its comments. The page’s address points to the task, so you can send a colleague the link.

Click the title to change it. To write the details, with formatting, click the pencil next to Description.

The task’s fields

Each change is saved as soon as you make it.

• Task list: the list the task is in. Change it to move the task.
• Assignee: the member who does the task, or None.
• Start date and Due date. A task past its due date shows as late in the lists.
• Labels: the labels set up for every project, such as urgent or waiting for the customer. See Set up stages, categories, job types and labels.
• Estimate: how long you expect it to take, for example 1:30, 1.5 or 90m for an hour and a half.
• Job type: the kind of work. Time logged on the task takes this job type unless you choose another.
• High priority: switch it on for a task that comes first. A flag shows it in the lists.
• Followers: the members who hear about the task’s comments and its completion by e-mail.

Only the project’s members can be assignees or followers. See Create a project.

Subtasks

Under Subtasks, click Add a subtask, type its name and press Enter. A subtask has its own assignee and due date, and you complete it like any task. Click it to open it.

The task’s line shows how many of its subtasks are done. A subtask can’t have subtasks of its own.

Complete, reopen or delete a task

• Complete, at the top of the panel, completes the task. Its followers get an e-mail. Reopen opens it again.
• Completing a task leaves its subtasks as they are.
• To delete it, click More actions (⋮), then Delete the task. The task goes to the Trash with its subtasks. The time logged on it stays.

Common questions