Billable time, hourly rates and budget

Billable time

Billable time is time your customer pays for. Each time entry on a project is billable or not:

• On a project with a customer, new time is billable unless you switch Billable off.
• On an in-house project, it isn’t billable unless you switch it on.
• Time without a project is never billable.

The totals of Time and of a project’s Time tab show the billable time apart.

Hourly rates

Time is priced by its job type:

1. Each job type can have a Default hourly rate, in Project settings, Job types. See Set up stages, categories, job types and labels.
2. A project can set its own rate for a job type, in its Hourly rates: edit the project and fill in the Project rate beside the Default rate. An empty rate uses the job type’s default rate.

Each entry’s amount is its hours times its rate, in the project’s Currency. Time without a rate has no amount.

The rate is kept on the entry when the time is logged. A rate you change later applies to new time, not to the time already logged. An entry takes the new rate only if you change its project or its job type.

Budget

Give a project a Budget when you create or edit it, in its currency.

On the project’s Time tab, Cost shows the cost of all the time logged, billable or not, against the budget, and the share of the budget spent. Without a budget, it says No budget set.

Who sees the money

The rates, amounts, costs and budgets show only to the Business owner and to each Member with the permission for rates and budgets: View to see them, Edit to change them. Employees never see them. See Who can see and change projects.

Common questions