# Who can see a document

A document is open to the people who manage documents in your workspace, and to the employees or candidates it is shared with. Make it private to keep it to yourself.

## Who can open a document

- **The person who added it.** Always.
- **The people who manage documents**: the “Business owner” and every “Member” with the “Documents” permission. They can open it, unless it is private. To edit it, a “Member” needs “Write”.
- **The people it is shared with**: the employees or candidates you chose in “Associate with”, while the share switch is on. They can only open it. See [Share a document with an employee or a candidate](https://www.skileo.com/help/en/share-a-document).
- **The people who see a task the document is attached to.** They open it from the task.

## Check who can see a document

Open the document and choose the “Access” tab. “Who can see this” lists each person or group, with “Can edit”, “Can open” or “Can’t open”.

In the list, the “Access” column gives the same answer in short:

- “Employees”: the people it is shared with can open it.
- “Managers only”: only the people who manage documents can open it.
- “Private”: only you, and the people it is shared with.

## Make a document private

1. Add a document, or open one and click “Edit”.
2. Open “More options”.
3. Turn on “Private to you”.
4. Click “Save”.

Other people who manage documents can no longer open or edit it, not even the “Business owner”. The people it is shared with can still open it.

When you turn “Private to you” off again, the document is shared with everyone who manages documents again, and they get an e-mail about it.

## Send someone a link to a document

Open the document, choose the “Access” tab and click “Copy link”. The link opens the document's page. Only the people who can see the document can open it.


## Common questions

### Can a Member without the Documents permission see documents?

No. “Documents” is not in their menu. The “Business owner” gives the permission: “Read” to see documents, “Write” to add, change and delete them.

### Can the business owner see my private documents?

No. A private document is only yours, and the people you shared it with.

### Why can an employee open a document I didn't share with them?

The document is attached to a task they can see. They open it from the task. The “Access” tab lists these tasks.

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https://www.skileo.com/help/en/who-can-see-a-document · Updated: 2026-11-02