# Keep track of your company's assets

_Skileo › Assets · Who can do this: Business owner, Member_

Assets lists what your company owns or pays for, who has each item, what it costs and what comes up next. Open Assets in the menu of any software.

## What Assets is for

“Assets” answers five questions in one place:

- What does the company own or pay for?
- Who has which laptop, phone, key or software licence?
- How much do the subscriptions cost each month and each year?
- What has to be returned, renewed or cancelled, and by when?
- What important dates are coming up?

Open “Assets” in the menu. It is in every software, and it shows the same assets everywhere.

## Two kinds of assets

- **“Equipment”**: what you can touch. Laptops, phones, screens, furniture, vehicles, tools, keys and access cards. One person has an item at a time.
- **“Software & subscriptions”**: what you pay for. Software licences, SaaS, hosting, internet and phone contracts, business services. A subscription can have seats, one for each person who uses it.

A licence bought once, such as an office suite with a perpetual licence, is a “Software & subscription” paid “One-off”.

> **Tip**
> Keep one record per service. Microsoft 365 with ten users is one subscription with ten seats, not ten assets.

## The three views

The switch at the top of the page shows:

- **“Equipment”**: each item, who has it, its status and its warranty. The figures above the list show “Assigned”, “Available” and “Needs attention”: items in repair, overdue loans and warranties ending within 30 days.
- **“Software & subscriptions”**: each subscription with its cost, its seats and its next date (cancel by, renewal, end or payment). The figures show the “Monthly cost”, the “Yearly cost” and the “Free seats”.
- **“Coming up”**: what needs doing in the next 60 days. See [Asset reminders and Coming up](https://www.skileo.com/help/en/asset-reminders-and-coming-up).

Items that are “Retired”, “Lost” or “Ended” are hidden. They stay in the records: choose “All” in the “Status” filter to see them.

## Who can use Assets

- The “Business owner” sees and changes everything.
- A “Member” needs the “Assets” permission. Members who joined before Assets existed don't have it: the “Business owner” turns it on in the settings.
- Employees don't see the Assets page.


## Common questions

### Do I need to set anything up first?

No. Categories, statuses and reminders are ready to use. Only the name is required when you add an asset.

### Does Assets calculate depreciation?

No. Assets keeps the purchase price and the running costs. Depreciation stays in your accounting.

### Are the costs converted into one currency?

No. Each currency is shown on its own, for example "€1,180 + $40", without exchange rates.

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https://www.skileo.com/help/en/track-company-assets · Updated: 2026-11-08