# Time off allowance and balance

_Skileo Human Resources › Time off · Who can do this: Business owner, Member_

Each employee has a yearly number of paid leave days, set for the whole company in Settings and adjusted for each person. Their approved time off is taken from it.

## How the balance is counted

Each employee has a balance for each year:

- the company's default days, set in “Settings”. For someone who works only part of the year, Skileo counts them for the months worked;
- plus the additional days you give that person;
- plus the days carried over from last year, when your company allows it.

The days of the employee's approved time off are taken from it, but only for absence types that count against the allowance. See [Set up absence types and holidays](https://www.skileo.com/help/en/set-up-absence-types).

Days the employee doesn't work and your company's holidays are never counted.

## Where you see it

- In a time off request, for a type that counts against the allowance: the tiles “Total”, “Taken”, “Available” and “Requested”.
- On the employee's edit page, in the “Time off” section: one line per year with “Transferred”, “Default”, “Additional”, “Total”, “Days taken” and “Remaining”.

## Set the company's rules

1. Open “Settings”, then the “Time off” tab.
2. In the “Paid leave” section:
   - “Set default number of paid leave days per year”;
   - “Allow employees to carry-over holidays to next year”;
   - “Allow employees to take advance holidays”: when this is off, a request can't be approved for more days than the employee has available;
   - “Unused leave days from previous year reset each year”, and “Set the date when unused leave days reset”.
3. Click “Save”.

## Change one employee's allowance

1. Open the employee's edit page and find the “Time off” section. You can also open a time off request for that employee and click the pencil next to “Request year”.
2. The window “Edit time off allowance” opens for the current year:
   - “Days from last year”: you can change it only when your company carries days over;
   - “Default days”: the company's setting, read-only;
   - “Additional days off”: the extra days for this person, from 0 to 365;
   - “Total days off”: the result.
3. Click “Save”.

Only the current year can be changed.


## Common questions

### Does sick leave count against the allowance?

Not with the types Skileo sets up for you: only holidays count. You choose it for each type with “Does it discount time”.

### Why does the balance show no tiles?

The absence type doesn't count against the allowance, or the employee has no balance for that year yet.

### Why can't I approve a request for more days than are left?

Your company doesn't allow holidays in advance. Switch on “Allow employees to take advance holidays”, or add days to the employee's allowance.

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https://www.skileo.com/help/en/time-off-allowance · Updated: 2026-11-08