# Set up stages, categories, job types and labels

_Skileo Projects › Projects and tasks · Who can do this: Business owner, Member_

Project settings holds the lists every project uses: stages, categories, task labels, and job types with their default hourly rates.

## Open the project settings

Click “Project settings” at the foot of the menu of “Projects”. The settings apply to every project of your workspace.

Each tab works the same way:

- The button under the list adds a row: “Add a stage”, “Add a category” and so on. Type the name and click “Add”.
- “Edit”, on a row, renames it or changes its colour.
- Drag a row by its grip to change the order. The lists in the projects follow it.
- “Delete” asks first, and says how many projects or tasks use the row.

Your workspace starts with a few stages, one job type and one template, which you can change.

## “Stages”

The steps a project goes through, in order, each with a colour. A project is at one stage at a time, shown in the project list and on the project. You change a project's stage when you edit it.

When you delete a stage that projects are at, choose the stage they move to, or “No stage”.

## “Categories”

Kinds of project, such as website, audit or support, to group and filter the project list. Projects in a deleted category are left without one.

## “Task labels”

The labels every project offers on its tasks, each with a colour. Deleting a label takes it off the tasks that have it.

## “Job types”

The kinds of work time is logged as, such as design, development or meetings. A job type can have a “Default hourly rate”: it prices the time of every project that doesn't set its own rate. See [Billable time, hourly rates and budget](https://www.skileo.com/help/en/billable-time-rates-and-budget).

“Archive” a job type you no longer use: it stays on the time already logged, but can't be chosen for new time. Deleting a job type that has time logged archives it instead. Archived job types are listed under “Archived job types”, where “Restore” brings one back.

## “Templates”

Your project templates. “New template” starts one from scratch. See [Use project templates](https://www.skileo.com/help/en/use-project-templates).


## Common questions

### Who can change the project settings?

The “Business owner”, and every “Member” allowed to change projects. Others see the lists without the buttons. The default hourly rates also need the permission for rates and budgets. See [Who can see and change projects](https://www.skileo.com/help/en/who-can-see-projects).

### Why don't I see the hourly rates of the job types?

You don't have the permission for rates and budgets.

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https://www.skileo.com/help/en/set-up-projects · Updated: 2026-11-06