# Give and take back software seats

_Skileo › Assets · Who can do this: Business owner, Member_

Open the subscription and click Assign seats to give seats to employees. Revoke takes a seat back. The list shows how many seats are used and how many are free.

## Give seats

1. Open “Assets”, choose “Software & subscriptions” and click the subscription.
2. Click “Assign seats”.
3. Pick one or more people. The drawer shows how many seats are free.
4. Click “Assign seats”.

The people appear in the “People” tab, and each employee's record lists the seat under “Assets”.

> **Note**
> You can give more seats than the subscription has. Skileo warns you and saves anyway: add the seats with the provider, then change the “Number of seats” with “Edit”.

## Take a seat back

1. Open the subscription and its “People” tab.
2. Click “Revoke” next to the person, and confirm.

The person's period ends today and the seat is free again.

## See how seats are used

- In the list, the “Seats” column shows the seats used out of the seats bought.
- On the subscription's page, the “Seats” fact links to the “People” tab.
- Above the list, “Free seats” counts the seats paid for and not used in every running subscription.


## Common questions

### Does revoking a seat remove the person's access to the software?

No. Skileo keeps track of who should have a seat. Remove the user in the software itself too.

### What about a subscription without seats?

Leave “Number of seats” empty for something the whole company uses, like hosting or the internet line. The page then shows “Not per person”.

### Where is the licence key?

On the subscription's page, under “Details”. Click “Reveal” or “Copy”. Only people who can change assets see these buttons.

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https://www.skileo.com/help/en/manage-software-seats · Updated: 2026-11-08