# How the employee list works

_Skileo Human Resources › Employees · Who can do this: Business owner, Member_

Employees lists the people who work for your company, with their department, contact details and whether they have signed in to Skileo. Filter, search and export it from the top of the list.

## What an employee is

An employee is a person who works for your company. Their page holds their details, their contracts, their work schedule, their time off, the tasks and documents you give them, and your ratings and comments.

You can invite an employee to Skileo. They then sign in to their own space, where they ask for time off, fill in their timesheets and read the documents you share with them. See [Invite an employee to Skileo](https://www.skileo.com/help/en/invite-an-employee).

Open “Employees” in the menu of “Human Resources”, then “Employees” again.

## What you see in the list

Each line shows:

- “Name”: the employee's photo or initials, their name and their job title. Click the name to open their page.
- “Department”: the department of their current contract.
- “Email” and “Phone”.
- “Status”: whether they use Skileo. See below.

A red dot on the photo means the employee is leaving: point at it to see the date.

The newest employees come first. Click a column title to sort the list by it.

## Status

- “Connected”: the employee has set their password and can sign in.
- “Invited”: you sent them an invitation, but they have not used it yet.
- “Not connected”: they have not been invited.

## Find an employee

- Click “Search” and type part of the name.
- Click “Show filters” to show only one “Department”, one “Team” or one “Contract type”.
- “Employment status” is set to “Employed” at first, so people who left are hidden. Choose “Offboarded” to see them.
- Use the column button to show or hide columns.

## Export the list

1. Filter the list if you need to.
2. Click “Export”. The window “Export table” opens.
3. Tick the columns you want in the file.
4. Click “Confirm”.

Skileo downloads a CSV file with the employees of the list as it is filtered.

To export only some employees, tick their lines, then click “Export” in the bar that appears above the list.

## What you can do from a line

Click the actions button (**⋮**) at the end of a line:

- “Edit” or “View” the employee.
- “Invite” or “Resend invite”, when they have not signed in yet.
- “Send message”: write to them in “Messages”.
- “Offboard”: start their departure. See [Delete or offboard an employee](https://www.skileo.com/help/en/delete-or-offboard-an-employee).
- “Delete”.


## Common questions

### How do I add my employees?

One by one with “Add new”, then “Create employee”. See [Add an employee](https://www.skileo.com/help/en/add-an-employee). To add many at once, use a spreadsheet. See [Import employees from a spreadsheet](https://www.skileo.com/help/en/import-employees-from-a-spreadsheet).

### Why can't I see an employee who left?

The list shows employed people only at first. Click “Show filters” and set “Employment status” to “Offboarded”.

### Why don't I see the Export and Add new buttons?

You need permission to change employees. See [Who can see and change employees](https://www.skileo.com/help/en/who-can-see-employees).

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https://www.skileo.com/help/en/employees-overview · Updated: 2026-11-06