# Change an employee's details

_Skileo Human Resources › Employees · Who can do this: Business owner, Member_

Click the actions button on the employee's line and choose Edit. Change what you need and click Save. Contracts are kept in Contract history, where you add a new one and choose the current one.

## Change the details

1. Open “Employees” in the menu.
2. Click the actions button (**⋮**) at the end of the employee's line and choose “Edit”. On the employee's page, use the actions button of the “Profile” card.
3. Change what you need.
4. Click “Save” at the bottom of the page.

Skileo goes back to the employee list.

The page has the same parts as when you add an employee. See [Add an employee](https://www.skileo.com/help/en/add-an-employee). The e-mail address can only be changed while the employee has never signed in. See [Invite an employee to Skileo](https://www.skileo.com/help/en/invite-an-employee).

## Contract history

An employee can have several contracts over time, for example after a promotion or a new salary. They are listed under “Contract history”, with their dates, “Position”, “Gross salary”, “Department” and “Level”. The contract in use shows “Current”.

- To add a contract, click “Add more” (or “Add contract record” when the list is empty). Fill in the window and click “Save”.
- To make a contract the one in use, click its star: “Set as current contract”.
- To change or delete a contract, use the pencil or the bin on its line.

These changes are saved at once: you don't need to click “Save” at the bottom of the page.

The current contract gives the job title, the department and the manager shown in the employee list, on the employee's page and on the [organisation chart](https://www.skileo.com/help/en/use-the-organisation-chart).

## Work schedule

Change the “Work hours”, their period and the days worked. At least one day must stay ticked.

The days worked count when the employee asks for time off: only these days are taken from their allowance.

## Time off allowance

When the employee has time off days, the “Time off” part shows one line per year: the days “Transferred” from last year, the “Default” and “Additional” days, the “Total”, the “Days taken” and what is “Remaining”.

To change this year's days, click the pencil on its line. Only the current year can be changed.

## Emergency contacts, key dates and social links

- “Emergency contacts”: the people to call in an emergency, such as a partner or a parent. Each line needs a name.
- “Key dates”: birthdays, anniversaries and other dates to remember. Each line needs a date and its description.
- “Social links”: one link per network.

Click “Add more” to add a line, and the bin to remove one. Empty lines are not saved.


## Common questions

### Why can't I see Contract history?

You need permission to see salaries. See [Who can see and change employees](https://www.skileo.com/help/en/who-can-see-employees).

### Why are some fields greyed out?

You can see them but not change them. For example, the e-mail and the phone need permission to change contact information.

### Can the employee change their own details?

Yes, their name, e-mail, phone and address in their profile. See [What your employees see in Skileo](https://www.skileo.com/help/en/what-employees-see).

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https://www.skileo.com/help/en/edit-an-employee · Updated: 2026-11-06