# Set an expiry date on a document

Give an ID card, a permit or a contract an Expires on date and choose when to be reminded. When the time comes, a number appears next to Documents in the menu.

## Set an expiry date

1. Add a document, or open one and click “Edit”.
2. Under “What it is”, pick a day in “Expires on”.
3. In “Remind me”, choose when to be reminded, from “1 week before” to “3 months before”. The default is “1 month before”.
4. Click “Save”.

You can also change the date on the document's page: click “Expires” at the top.

Leave “Expires on” empty for a document that never ends.

## How Skileo reminds you

When the reminder time comes:

- A number appears next to “Documents” in the menu. It counts the documents that end soon or have ended.
- In the list, the document shows how soon it ends: “Tomorrow”, “Ends today”, or a number of days.
- After the day, it shows “Expired”.

> **Note**
> Skileo doesn't send an e-mail about expiry dates. Check the number next to “Documents” in the menu.

## Find the documents that end soon

1. Open “Documents”.
2. Click “Show filters” and choose “Expiry”.
3. Choose “Expiring or expired”, “Expiring soon”, “Expired” or “With an expiry date”.

To see the dates in the list, click “Customize columns” and add the “Expires” column.

## When the document is renewed

Open the document and click “Edit”. Replace the file with the new one, and set the new date in “Expires on”. The document leaves the count until its next reminder.


## Common questions

### How do I make the number in the menu go away?

Set a new date, remove the date, or delete the document. An expired document stays in the count until you do.

### Who sees the number?

The “Business owner” and every “Member” with the “Documents” permission. Each person counts only the documents they can see.

### Can employees see the expiry date?

Yes, on the page of a document shared with them. But they get no reminder: the number in the menu is only for the people who manage documents.

### Does a copy keep the expiry date?

Yes. A copy ends on the same day as the document it was copied from.

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https://www.skileo.com/help/en/document-expiry-dates · Updated: 2026-11-02