# Give equipment to an employee, hand it over or get it back

_Skileo › Assets · Who can do this: Business owner, Member_

Open the item and click Assign to give it to an employee. Hand over moves it to someone else in one step, and Return makes it available again. Every move is kept in History.

## Give an item to an employee

1. Open “Assets” and click the item.
2. Click “Assign”.
3. Pick the employee in “To”.
4. Check the date in “On”. Set a “Due back” date for a loan.
5. Choose the “Condition” and add a “Note” if you want.
6. Click “Assign”.

The item becomes “Assigned”, and the employee's record lists it under “Assets”.

## Hand it over to someone else

1. Open the item.
2. Click the menu at the top right and choose “Hand over”.
3. Pick the new person and click “Hand over”.

The first person's period ends today and the new one starts. You don't need to return the item first.

## Get it back

1. Open the item and click “Return”.
2. Check the “Returned on” date, write where it goes in “Back to”, and choose its “Condition”.
3. Click “Return”.

The item becomes “Available”. You can also return it from the employee's record: see [Assets when an employee leaves](https://www.skileo.com/help/en/assets-when-an-employee-leaves).

## Repairs, losses and retired items

In the menu at the top right of the item:

- **“In repair”**: the item is away. Its holder stays the same. Choose “Back in use” when it comes back.
- **“Mark as lost”** or **“Retire”**: the item leaves the list and its holder's period ends. It stays in the records, with its history.

## See who had an item

Open the item and its “History” tab: every person, with the dates they had it, the newest first.


## Common questions

### Who is reminded when a loan is due back?

The asset's “Responsible”, on the “Due back” day. After that day the item shows “Return overdue” in the list and in “Coming up”.

### Why is Assign missing?

The item is a batch (its “Quantity” is above 1), it is “Lost” or “Retired”, or you don't have the right to change assets.

### Does the employee get a message?

No. Assets doesn't send messages or e-mails to employees.

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https://www.skileo.com/help/en/assign-equipment-to-an-employee · Updated: 2026-11-08