# Add an employee

_Skileo Human Resources › Employees · Who can do this: Business owner, Member_

In Employees, click Add new, then Create employee. Fill in the name, the e-mail and the job title, check the work schedule and click Save. You can send the invitation to Skileo at the same time.

## Add an employee

1. Open “Employees” in the menu.
2. Click “Add new” at the top right, then “Create employee”.
3. Fill in the “First name”, the “Last name” and the “E-Mail”.
4. Under “Current contract information”, give the “Job title”.
5. Check the “Work schedule”.
6. Click “Save” at the bottom of the page.

Skileo goes back to the employee list and shows the new employee at the top.

Only the names, the e-mail and the job title are needed. You can fill in the rest now or later. See [Change an employee's details](https://www.skileo.com/help/en/edit-an-employee).

## Invite them to Skileo

Turn on “Send an invitation to join the software and confirm the account.” before you click “Save”. Skileo e-mails them a link to set their password and sign in to their own space.

You can also invite them later. See [Invite an employee to Skileo](https://www.skileo.com/help/en/invite-an-employee).

## What each part of the page is for

- “Profile image”: a photo. Without one, Skileo shows the initials.
- “Employee details”: the name, the e-mail, the phone, the date of birth, the “Nationality” and the “Social security” number.
- “Personal address”: where the employee lives.
- “Current contract information”: the job title, the “Contract type”, the “Employment type”, the “Department”, the “Organization job level”, the manager under “Subordinate to”, the salaries and the dates.
- “Work schedule”: the work hours and the days the employee works.
- “Equity and benefits”: shares, options and other benefits, in your own words.
- “Additional information”: the “Teams”, free notes and the “Skills”.
- “Emergency contacts”, “Key dates” and “Social links”: click “Add more” to add a line.

## The contract

The “Job title” is the only field you must fill in. Pick a job title already used in your company, or type a new one.

“Subordinate to” names the employee's manager. The [organisation chart](https://www.skileo.com/help/en/use-the-organisation-chart) places each employee under this person.

The “Evaluation period end” and the “End date” can't be before the “Start date”. Leave the “End date” empty for a contract with no end.

## The work schedule

Give the “Work hours” and choose whether they are per year, month, week or day. Then tick the days the employee works. Monday to Friday are ticked at first, and at least one day must stay ticked.

The days worked count when the employee asks for time off: only these days are taken from their allowance.

## Skills

Pick skills from the list, or type a new one and press Enter. A new skill is added to the list for your whole company.


## Common questions

### The person already has a Skileo account. What happens?

Skileo finds them by their e-mail and adds them as your employee. Their account and password stay the same. If they are already your employee, Skileo says so and adds nothing.

### Why can't I save?

A field is missing or wrong. Skileo shows the problem under the field and moves the page to it. For example, the job title is empty, or no working day is ticked.

### Can I add many employees at once?

Yes, from a spreadsheet. See [Import employees from a spreadsheet](https://www.skileo.com/help/en/import-employees-from-a-spreadsheet).

### Why don't I see the salary fields?

You need the permission to see salaries. See [Who can see and change employees](https://www.skileo.com/help/en/who-can-see-employees).

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https://www.skileo.com/help/en/add-an-employee · Updated: 2026-11-06